Special Events Permits

Special Event Permits

NOTICE:  ALL APPLICATIONS MUST BE RECEIVED INTO THE COUNTY COMMISSIONER’S OFFICE AT LEAST 30 DAYS PRIOR TO THE DATE OF THE EVENT.

Qualifications:

Special event permits may be issued by local and state licensing authorities to particular types of organizations, permitting the organization to sell, by the drink only, 3.2% beer or alcoholic beverages for a limited number of days at specific locations.

Who: Those who qualify for Special Event Permits may or may not currently have a liquor license and must be one of the following:

* Organizations that are not for profit and have been incorporated pursuant to Colorado law for   purposes of a social, fraternal, patriotic, political, or athletic nature;
* A regularly chartered branch, lodge or chapter of a national organization or society organized for such purposes, which is non-profit;
* An organization which is a regularly established religious or philanthropic institution;
* A political candidate who has filed the necessary reports with the Colorado Secretary of State;
* A municipality owning arts facilities at which productions of an artistic or cultural nature are held.

Permit Conditions:

* Cannot be issued to any organization for more than 10 days in one calendar year; days need not be consecutive;
* For sale, by the drink only, of 3.2% beer, OR for sale, by the drink only, of alcoholic beverages;
* Sandwiches or other food snacks shall be available during all hours of service of malt, spirituous, or vinous liquors, but prepared meals need not be served; AND
* The permits are issued for a specific location and are not transferable from one organization or location to another. 

Application:

The application (DR 8439) must be accompanied by:

* A completed application, including the appropriate boxes checked on the second page;
* A copy of a Certificate of Good Corporate Standing issued by the Colorado Secretary of States office within the last two (2) years (a copy of a charter will also suffice);
* A letter or permit which authorizes their use of the designated premises for the special event function; and
* Two copies (NOT larger than 8 ½” x 11”) of a drawing of the premises where the event is to be held with the area of sale, service and consumption outlined in red. Entrances and exits and the dimensions of the room(s) must be clearly marked on the drawing.
* Proof of a Sales Tax License: Applicants may apply online through Colorado Business Express on the CO Dept. of Revenue web site. Cost is $8.00. 

Depending on the size and location of the event, applicants may be asked to provide a parking plan and signage on the road.

The applicant is responsible for posting a notice regarding the event at the site of the event informing the public of the proposed sale of alcohol or beer at that event at least ten (10) days prior to the Local Licensing Authority meeting where the application will be heard. You can pick up a poster for this purpose from your Local Licensing Authority.

Fees:

State Fees for Special Event Permits

(a)  Ten dollars per event for 3.2%, or
(b)  Twenty-five dollars per event for Liquor

All State fees are payable in advance to the Department of Revenue, and the State licensing authority may require any applicant to post a performance bond to assure compliance with the provisions of this article.

Local Fees for Special Event Permits:

(a)   One hundred dollars per event for 3.2%, or
(b)   One hundred dollars per event for Liquor

For Further Information Regarding Liquor Licensing:

CONTACT: Jan Mayer-Gawlik, Office of the Board of County Commissioners
1101 E. 2nd Avenue, Durango, CO 81301
jan.mayergawlik@co.laplata.co.us
(970) 382-6219

The following is taken from the State of Colorado Liquor Enforcement Code: (47-1000 - 47-1020)

12-48-107.  Applications for special permit.

The state licensing authority, as defined in articles 46 and 47 of this title, may issue a special event permit for the sale, by the drink only, of malt beverages or the sale, by the drink only, of malt, spirituous, or vinous liquors to organizations and political candidates qualifying under this article, subject to the applicable provisions of articles 46 and 47 of this title and to the limitations imposed by this article.

Qualifications:

12-48-102. Qualifications of organizations for permit - qualifications of municipalities or municipalities owning arts facilities - qualifications of candidates. 

(1)  A special event permit issued under this article may be issued to an organization, whether or not presently licensed under articles 46 and 47 of this title, which has been incorporated under the laws of this state for purposes of a social, fraternal, patriotic, political, or athletic nature, and not for pecuniary gain, or which is a regularly chartered branch, lodge, or chapter of a national organization or society organized for such purposes and being nonprofit in nature, or which is a regularly established religious or philanthropic institution, and to any political candidate who has filed the necessary reports and statements with the secretary of state pursuant to article 45 of title 1, C.R.S.

(2)   A special event permit may be issued to any municipality owning arts facilities at which productions or performances of an artistic or cultural nature are presented for use at such facilities, subject to the provisions of this article.

12-48-104. State Fees for special event permits

1)  Special event permit fees are:

(a)  Ten dollars per day for a malt beverage permit;
(b)  Twenty-five dollars per day for a malt, vinous, and spirituous liquor permit.

(2)  All such fees are payable in advance to the department of revenue, and the state licensing authority may require any applicant to post a performance bond to assure compliance with the provisions of this article.

Restrictions:

12-48-105. Restrictions related to permits.

(1)  Each special event permit shall be issued for a specific location and is not valid for any other location.

(2)  A special event permit authorizes sale of the beverage or the liquors specified only during the following hours:

   (a)  Between the hours of five a.m. of the day specified in a malt beverage permit    and until twelve midnight on the same day;

   (b)  Between the hours of seven a.m. of the day specified in a malt, vinous, and  spirituous liquor permit and until two a.m. of the day immediately following.

(3)  A special event permit may not be issued to any organization for more than ten days in one calendar year.

(4)  No issuance of a special event permit shall have the effect of requiring the state or local licensing authority to issue such a permit upon any subsequent application by an organization.

(5)  Sandwiches or other food snacks shall be available during all hours of service of malt, spirituous, or vinous liquors, but prepared meals need not be served.

12-48-106.  Grounds for denial of special permit.

(1)  The state licensing authority may deny the issuance of a special event permit upon the grounds that such issuance would be injurious to the public welfare by reason of the nature of the special event, its location within the community, or the failure of the applicant in a past special event to conduct such event in compliance with applicable laws and regulations.

(2)  Public notice of the proposed permit and of the procedure for protesting issuance of the permit shall be conspicuously posted at the proposed location for at least ten days before approval of the permit by the local licensing authority.

12-48-107.  Applications for special permit.

(1)  Applications for a special event permit shall be made with the appropriate local licensing authority on forms [form] provided by the state licensing authority and shall be verified by oath or affirmation of an officer of the organization or of the political candidate making application.

(2)  In addition to the fees provided in section 12-48-104, applications shall be accompanied by such fee as the local licensing authority may fix, not to exceed one hundred dollars, for both investigation and issuance of permit. Upon approval of any application, the local licensing authority shall notify the state licensing authority of such approval. The state licensing authority shall thereupon promptly act and either approve or disapprove such application. The state licensing authority shall not issue any permit under this article until the local licensing authority has approved such application. In reviewing an application, the local licensing authority shall apply the same standards for approval and denial applicable to the state licensing authority pursuant to this article.

(3)  The local licensing authority shall cause a hearing to be held if, after investigation and upon review of the contents of any protest filed by affected persons, sufficient grounds appear to exist for denial of a permit. Any protest shall be filed by affected persons within ten days after the date of notice pursuant to section 12-48-106 (2). Any hearing required by this subsection (3) or any hearing held at the discretion of the local licensing authority shall be held at least ten days after the initial posting of the notice, and notice thereof shall be provided the applicant and any person who has filed a protest.

(4)   The local licensing authority may assign all or any portion of its functions under this article to an administrative officer.

12-48-108.  Exemptions.

An organization otherwise qualifying under section 12-48-102 shall be exempt from the provisions of this article and shall be deemed to be dispensing gratuitously and not to be selling fermented malt beverages or malt, spirituous, or vinous liquors when it serves, by the drink, fermented malt beverages or malt, spirituous, or vinous liquors to its members and their guests at a private function held by such organization on unlicensed premises so long as any admission or other charge, if any, required to be paid or given by any such member as a condition to entry or participation in the event is uniform as to all without regard to whether or not a member or such member's guest consumes or does not consume such beverages or liquors.

Special Event Permit Check List